This article provides a breakdown of File and Folder roles in Workspace and what actions or permissions the different roles allow. File and folder roles determine the actions a user can perform on a specific file or folder. These can include the following permissions:

• The ability to edit a specific file
• The ability to delete files or folders
• The ability to lock files or folders

Files and Folders

The following files and folders permissions are available.

• Administer File Locks: Allows the user to view the locking settings of files. Once locked, users will not be able to edit or access the file unless it's unlocked.
• Create Folders: Allows the user to create new folders within the zone.
• Delete Files/Folders: Allows the user to delete files and folders within the zone.
• Download Files: Allows users to download files from the Workspace.
• Lock Files: Allows the user to lock files.
• Move Files: Allows the user to move specific files.

• Rename Files: Allows the user to rename files.
• View File History: Allows users to view the file history. This permission includes being able to view previous versions of a file and when new versions were saved or updated.
• View File Properties: Allows the user to view the File Properties tab. This permission includes being able to view the File Classification and File Expiry settings.
• Edit File Properties: Allows the user to edit the File Properties tab.
• Add Files: Allows the user to upload or add files to a folder.
• File Restrictions (Availability Dates): Allows the user to view the File Restrictions tab. Once an availability date has passed, the file will be locked and will not be accessible unless unlocked.

• Edit File/Folder Permissions: Allows the user to edit file and folder permissions for other users.
• View File/Folder Permissions: Allows the user to view the file/folder permissions.
• Share an Individual File: Allows the user to share a specific file, rather than the entire zone.
• Allow Exclusive Editing of Documents: Allows the user to make individual edits, preventing other users from editing the same file during the same session.
• Allow Team Editing of Documents: Allows users to use the team edit feature. This permission allows for collaborative editing on the same file.
• Copy Files: Allows the user to use the Copy feature.

• Create File Requests: Allows the user to create file requests, which provide an email request to the relevant recipient.
• View Metadata Tags: Allows the user to view any existing metadata tags associated with a file.
• Edit Metadata Tags: Allows the user to edit or create new metadata tags on a file.
• Create Public Link: Allows the user to create a public link. These links allow users to access a file without requiring a login or an account.
• Edit Folder Domain Shares: Allows users to edit folder domain shares.

Discussion Permissions

The Discussion tab enables users to communicate within a specific file or folder that they are collaborating on.

• Add/Remove Folder Discussion Messages: Allows the user to add or remove folder discussion messages.
• View Folder Discussion: Allows the user to view the Folder Discussion tab and see previous messages.
• View Deleted Folder Discussion Messages: Allows users to view deleted messages on the Folder Discussion tab.