This article provides a guide to securely sharing your files, folders, and zones with others in Workspace. You will learn how to manage access, set permissions, and send invitations to ensure your content is shared safely and effectively.

Sharing a Zone

To share a zone with other users, follow the steps below:

1. Select the Share button on the right side of the zone. This button opens the share dialog box, where you can add new users to the zone.
2. Select the user's name from the drop-down menu if they are an existing user. If sharing with a new user, type in their email address. You can also select a user group here to share with multiple users simultaneously.
3. Select the permissions to grant them.
4. Select if they should receive an invitation email, with an optional message.
5. Select Share.

Managing Existing Shares

Users with access to a zone are listed under the Share button on the right side of the zone.

Permissions can be edited or revoked by clicking Share. You will see Existing Shares on the right side. You can change or revoke users' access by using the drop-down menu beside their username.

Sharing a Folder

To share a folder within a zone, follow the steps below:

1. Select the Share icon next to the folder.
2. Type in the name of the user you want to share with, or search for them using the drop-down menu.
3. Choose the permissions level you wish to assign to the user.
4. Select the box to send an invitation email. You also have the option to include a message.
5. Select Share.

Sharing a File

Rather than sharing access to an entire zone, you may want to share a link to a specific file in a zone. To do this, follow the steps below:

1. Select the share icon next to a file in a zone.
2. Enter the email address of the user to share with.
3. Enter an optional custom message.
4. Use the drop-down menu under Link Permission to choose if the recipient can view and download the file, or only view it.
5. Set an optional link expiry date to make user access temporary.
6. Click Share file to be given a link to share with your intended recipient.
7. Select Copy to clipboard for quick and easy sharing.
8. Once the user follows the link, they will see that you have shared the file along with your message if you chose to include one. Depending on the permissions chosen, they will be able to preview, download, or go to the zone where the file is located.