Understand Zone Roles and Permissions

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This article provides a quick reference to the permissions associated with each zone role in Workspace. The tables below detail what specific actions an admin, a standard user, and a guest user are permitted to perform in a zone, covering everything from administration and file access to notifications and sharing.

Zone Preferences

	Admin	User	Guest User
View Zone	✓	✓	✓
View Zone Information	✓	✓	✓

Ability to view a specific zone

Administration

	Admin	User	Guest User
Edit Zone Information	✓	✓	X
View Zone Discussion	✓	✓	X

Ability to perform various admin actions

Email Preferences

	Admin	User	Guest User
Manage Direct Email to Zone Preferences	✓	X	X
Send Direct Emails to Zone	✓	✓	X

Ability to use messaging features in a specific zone

Sharing

	Admin	User	Guest User
Edit Zone Members	✓	X	X
View Zone Members	✓	✓	X

Ability to share files and manage zone membership

Files / Folders Access Role

	Admin	User	Guest User
Administer File Locks	✓	X	X
Create Folders	✓	✓	X
Delete Files / Folders	✓	✓	X
Download Files	✓	✓	✓
Lock Files	✓	✓	X
Move Files	✓	✓	X
Rename Files	✓	✓	X
View File History	✓	✓	X
View File Properties	✓	✓	X
Edit File Properties	✓	✓	X
Add / Edit Properties	✓	✓	X
File Restrictions (Availability Dates)	✓	X	X
Allow Exclusive Editing of Documents	✓	X	X
View File / Folder Permissions	✓	X	X
Edit File / Folder Permissions	✓	X	X
Share an Individual File	✓	X	X

Ability to perform various actions on the files and folders in a zone

Notification Email Events for Zones

	Admin	User	Guest User
Zone Created	✓	✓	✓
Zone Created in Bulk	✓	✓	✓
Zone Modified	X	X	X
Zone Renamed	X	X	X
Zone Classification Modified	✓	✓	X
Zone Archived / Reactivated	X	X	X
Zone Added / Removed from Favorites	X	X	X
Permission Changes	✓	X	X
Access Requests Approved	X	X	X
Access Requests Received	X	X	X
Access Requests Denied	X	X	X
Users Removed	X	X	X

Email notifications sent in the event of a specified zone action

Files

	Admin	User	Guest User
Files Added	✓	✓	✓
Files Deleted	X	X	X
Files Downloaded	X	X	X
Files Viewed	X	X	X
Files Renamed	X	X	X
Files Moved	X	X	X
Files Locked / Unlocked	X	X	X
File Descriptions Modified	X	X	X
Folders Added	X	X	X
Folders Renamed	X	X	X
File Properties Viewed	X	X	X
File Classifications Modified	X	X	X
Folders Deleted	X	X	X
Files Rejected	X	X	X
File Type Violations	X	X	X

Messages

	Admin	User	Guest User
Messages Added	✓	✓	X
Messages Edited	X	X	X

Access Level Number

	Admin	User	Guest User
Access Level Number Selection	✓	X	X

Ability to determine the zone access roles a user can grant to other users

Getting Started