Engaging Your Users’ in Your Governance, Risk, and Compliance Plans
Your users may ask you questions about the emails they receive from the KCM Governance, Risk, and Compliance (GRC) Platform or may be unaware they are a contributor and will have tasks to complete within the console.
Use the below message as a starting point to explain what these tasks are, your objectives (if desired), and the need for and importance of completing these tasks in a timely manner. Customize the provided template to fit your specific goals. You can decide if you want to share your overall compliance initiatives or keep it to the scopes they will be assigned. Before you send out the email, make sure to read through the content and replace the text within brackets with your own.
Having a compliance plan in place ensures that our organization runs smoothly and helps us stay focused on our goals. Compliance is a way to show our organization’s checks and balances, which ensures all of our customers and your information is safe and secure.
Because of this, our organization has decided to manage our compliance using a GRC tool to better protect ourselves from fines and to bolster our reputation with our customers. Utilizing the KCM GRC console will help streamline this process and make sure we are audit-ready year round.
You have been handpicked to assist [Company Name] with its compliance initiatives. Through the KCM GRC platform, you will be assigned tasks regarding [compliance scope(s)/risk name]. If you are not able to complete the task on time or need more information about the evidence to upload, please contact [theaccountadmin@email].
You will be receiving an email to confirm your KCM account, which invites you to take part in this process. Please be on the lookout for your confirmation email as well as your Task notification emails.
Thank you for your cooperation,
[Your Organization's Name]