Engaging Your Stakeholders in Your Governance, Risk, and Compliance Plans

In order to ensure that your organization gets the most value out of any program, it is crucial to have buy-in from your stakeholders. We recommend sending an email out to any stakeholders (C-level employees, Director of IT, etc.) with the purpose of explaining the KCM Governance, Risk, and Compliance (GRC) platform and its benefits before you begin building your GRC frameworks. That way, your stakeholders will have their questions answered and will be prepared for any employee questions that may arise once the KCM GRC tasks have been assigned.

We've offered two templates below that you can use as a starting point for your email to your stakeholders.

Be sure to review the following text prior to sending to ensure the content matches your unique GRC initiatives and change any text in brackets to personalize the template.

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Compliance Template
Risk Template

Compliance Template

As you all know, maintaining compliance initiatives is imperative to the safety and success of our organization. I am excited to announce that we have partnered with KnowBe4, to help us create year-round compliance readiness, which will protect us against fines and will increase customer confidence. This state-of-the-art GRC Software allows our organization to assign compliance tasks, create auditor reports, and store our evidence and policies.

KnowBe4 offers pre-built templates for the most commonly used regulations to help us get started right away. In particular interest is the [compliance requirements template title] template.  These templates are monitored and maintained by KnowBe4 so we can stay up-to-date with the latest changes to these regulations. We can also create our own custom templates to fit our needs.

Our goal is to mitigate risk, keep track of updates to regulations that affect our company's compliance, and be better prepared for audits. With this new software, we can give the auditors access to predefined scopes containing related compliance requirements, controls, and evidence, reducing the time they will need to spend with our organization and help us save money in the long run.

I am excited to have this new program in place and welcome any questions or concerns.

Thank you,

[Your Name]

Risk Template

As you all know, increasing our organization’s risk management initiatives is imperative to the safety and success of our organization. I am excited to announce that we have partnered with KnowBe4, to help us manage our risk year-round and protect our organization. This state-of-the-art GRC Software allows our organization to assign compliance tasks, create auditor reports, store our evidence and policies, as well as create risk assessments. 

KCM GRC provides a Risk Wizard tool that we can use to identify and add risks from a catalog of pre-defined risks that are likely to affect our organization. Once setup, the KCM GRC Risk Management module displays at-a-glance and in-depth views of [your company]'s greatest risks while taking into consideration the Controls we have in place to monitor these risks.

Our goal is to identify and track risks to [improve/begin] our risk assessment process and to streamline the risk management process.

I am excited to have this new program in place and welcome any questions or concerns.

Thank you,

[Your Name]