The Phish Alert add-in for Office 365 and Exchange 2013/2016 gives your end-users the ability to report suspicious emails and empowers your employees to take an active role in managing the problem of phishing and other types of malicious emails. The tool can also provide your IT or risk management team with early warning of possible phishing attacks or malicious emails so they may take timely and effective actions to prevent security breaches or network compromise.
We encourage you to inform all of your users of this tool before making it accessible. Below are helpful resources that you can use to assist with your implementation of the PAB:
- Best Practices for PAB Implementation (For admins)
- How Do I Use the Phish Alert Button in Office 365? (For end-users)
Paid Integration: If you are using our full-featured Phishing and Training console, the Phish Alert Button will also track if your users report our simulated phishing emails, so you can see which users are successfully identifying potentially malicious emails.
- One of the following mail servers:
- Exchange 2013 - version 15.0.847.32 (SP1) or newer
- Exchange 2016 - version 220.127.116.11 (RTM) or newer
- Office 365
- In the admin portal, you must enable and configure your Phish Alert. While in the admin portal, you will also need the following item to begin installation:
- mailAppManifest.xml file (download)
For instructions on how to enable and configure your Phish Alert Button in the admin portal, visit our main PAB article.
Microsoft disables the use of add-ins in shared mailboxes and folders. Users will only be able to access the Phish Alert add-in from their primary mailbox.
How to install
The below instructions display the Office 365 admin portal. Exchange interfaces will be slightly different.
Step 1: Log in to your mail server Admin portal. Under the Admin centers menu, click Exchange.
Step 2: On the Exchange dashboard screen, click add-ins under the Organization heading. This will take you to the add-in management screen.
Step 3: Click the "+" sign and select the Add from file option.
Step 4: The Add From File pop-up window will open. Click the "Choose File" button. Then, locate and add the mailAppManifest.xml file from your Account Settings and click the "Next" button to install.
Step 5: Ensure the add-in is installed for all of your users (by default, it will be set to disabled). To do this, double-click on the add-in and you will be taken to a screen that will allow you to make the add-in optional or mandatory. We recommend that you make the add-in mandatory, but you can choose to make it optional with an enabled or disabled default.
How the add-in should look once configured in the Exchange area:
If you're installing the Phish Alert add-in on Office 365, it can take up to an hour for the Phish Alert Button to be visible.
Once installed, the Phish Alert add-in will appear as clickable “Phish Alert” text on any open email.
A user can report any email as a phishing email. The reported email will be in the user's Sent Items as a forwarded message and will be deleted from the user's Inbox. If the user incorrectly reported the email, they can retrieve it from their Deleted items/Trash.
To instruct your users on how to use the PAB, you can provide our How Do I use the Phish Alert Button for Office 365? article.
- Feature Webinar: Outlook PAB - Server Installation
- How Do I Change the Phish Alert Text for Server-Based PAB (Exchange & Office 365)
- Multiple Phish Alert Button Instances (Multi-PAB): Office 365/Exchange